IT for North Bay nonprofits

More of your budget for the mission. Less of it on IT fires.

Practical, budget-conscious IT for nonprofits — protecting donor and client data, supporting staff and volunteers, and helping you make the most of nonprofit technology programs.

Community nonprofits
Foundations
Health & social services
Arts & education

Get my free IT assessment (415) 497-4137

Nonprofit staff and volunteers collaborating around laptops in a community office

Safeguard check

Monitored

Reasonable security in CaliforniaCiv. Code 1798.81.5Addressed
Breach notificationCiv. Code 1798.82Addressed
Donation payment securityPCI DSSAddressed
For health & social servicesHIPAAAddressed

Problems we solve

Sound familiar? Here's how we fix it.

Tight budgets and aging equipment
The problem: Donated laptops, a closet server, and a "tech-savvy volunteer" keep things running — until they do not.
How we fix it: We build a realistic technology plan and budget, help you take advantage of nonprofit pricing from Microsoft, Google, and other vendors, and replace equipment on a schedule instead of in a crisis.
Donor and client data at risk
The problem: Donor records, payment details, and — for many organizations — sensitive client information live in spreadsheets, inboxes, and personal accounts.
How we fix it: We centralize data in secure, permissioned systems, turn on multi-factor sign-in, and make sure donation processing stays within payment-card security requirements.
Constant volunteer and staff turnover
The problem: Seasonal staff, interns, and volunteers come and go — and their accounts often stay behind.
How we fix it: Simple onboarding and offboarding workflows, shared mailboxes instead of personal ones, and role-based access that is easy to grant and revoke.
Funder and insurer security requirements
The problem: Grantmakers, government contracts, and cyber insurance applications increasingly ask detailed security questions.
How we fix it: We help you meet common requirements — MFA, backups, endpoint protection, training — and document them so applications and renewals go smoothly.

Free AI site scan for nonprofits

Is your donation site as trustworthy as your mission?

Donors and grantmakers expect secure giving pages and accessible content. Enter your website to check donation-page security, ad pixels near client intake, ADA accessibility, and California privacy requirements.

Donation and intake page tracking
HTTPS and security headers
ADA/WCAG accessibility
Donor privacy disclosures

We only read publicly available pages, the same way a browser does. The scan sends public page data to an AI model to write your report. Results are not stored. See our Privacy Policy.

Security & compliance

The rules you're held to — built into your IT.

Federal requirements and California law shape what "reasonable security" means for nonprofits. We design safeguards around them and document what we do.

Civ. Code 1798.81.5Reasonable security in California: California requires businesses — a definition that includes nonprofits — that own or license residents’ personal information to maintain reasonable security procedures. We help you define and document them.
Civ. Code 1798.82Breach notification: If unencrypted personal information is breached, California law may require notifying affected individuals. Encryption and access controls are your best protection.
PCI DSSDonation payment security: Organizations that accept card donations are expected to follow payment-card security standards. We help keep card data out of your systems entirely.
HIPAAFor health & social services: Nonprofits that provide health services or handle health information on behalf of covered entities may have HIPAA obligations. We help you understand where they apply.

M&R Systems provides IT and security services, not legal advice. Consult your attorney or compliance advisor for guidance on your specific obligations.

Find the gaps before an auditor, attacker, or demand letter does.

Run a free scan of your website now, or talk to a local technician about your whole environment.

Scan my site (415) 497-4137

M&R Systems technician helping a nonprofit volunteer set up a laptop

Why M&R Systems

A partner that understands the mission

Nonprofits are asked to do more with less every year. Technology should multiply your impact, not compete with programs for budget. We focus on dependable, right-sized solutions and steer you toward the discounts and programs your organization may qualify for.

Many North Bay nonprofits hold sensitive information about the people they serve — health details, case notes, immigration status, or financial hardship. Protecting that data is about trust as much as compliance.

We also know the realities of the North Bay: wildfire season, Public Safety Power Shutoffs, and staff who may need to work from anywhere on short notice. We plan for continuity so your services keep running when the community needs you most.

What's included

Nonprofit technology programs
Guidance on Microsoft, Google, and vendor nonprofit pricing and eligibility.
Help desk for staff & volunteers
Friendly, patient support for every skill level.
Donor database & CRM support
Secure access and integrations for your donor management platform.
Onboarding & offboarding
Accounts ready on day one and closed on the last day.
Backup & disaster recovery
Protect records against hardware failure, ransomware, and wildfire season outages.
Technology planning for boards
Clear budgets and roadmaps your board and funders can understand.

FAQ

Nonprofits IT questions, answered

Do you offer nonprofit pricing?

Yes. We offer nonprofit-friendly support plans and help you take advantage of nonprofit pricing and donation programs from major technology vendors where your organization is eligible.

Can you help us get Microsoft 365 or Google Workspace for Nonprofits?

Yes. We help verify eligibility, set up the account, migrate email and files, and configure security. Vendor programs and pricing change periodically, so we confirm the current offer for your organization before recommending a plan.

Does California privacy law apply to nonprofits?

Many nonprofits are not subject to the CCPA, but California's reasonable-security and data breach notification laws generally apply to organizations that hold residents' personal information. We help you put reasonable safeguards in place and document them.

How do you handle volunteers who only need occasional access?

We set up limited, role-based accounts or shared resources with expiration dates so volunteers get what they need without permanent access to sensitive data.

Can you help us keep running during wildfire season or power shutoffs?

Yes. Cloud-based files and email, battery backup for critical equipment, off-site backups, and a simple continuity plan let your team keep serving the community from wherever they are.

We handle health or case-management data. Do we need HIPAA safeguards?

It depends on the services you provide and who you work with. Organizations that are covered entities or business associates must follow HIPAA. We help you identify where protected health information lives and protect it appropriately.